Case summary
Mock dataOne page to hand to whoever is helping you.
Most people do not do this alone — a son fills the forms, a neighbour makes the calls, an NGO worker takes it on. Each of them starts by assembling the same facts from six different screens. This is all of them on one sheet.
Provident fund case summary — Rajesh Kumar
UAN 990012345678 · prepared 6 Sept 2026
Who this concerns
- Name
- Rajesh Kumar
- UAN
- 990012345678
- Employer
- Meridian Logistics Pvt Ltd
- Establishment code
- MHBAN0043217000
- Office holding the file
- Regional Office, Bandra, Mumbai
The account
- Joined
- 5 Apr 2021
- Left
- 31 Mar 2026
- Months contributed
- 60
- Withdrawable balance
- ₹3,30,216
- Pension contributions
- ₹75,000
What is blocked
- Claim
- Form 19 · CLM26061101
- Filed on
- 11 Jun 2026
- Amount
- ₹1,87,430
- Remark shown to the member
- Claim rejected: Demographic discrepancy in EPFO portal
- What that actually means
- Your name is spelled differently in two places
- Whose action is required
- The member
What should happen next, in order
- 1.Decide which record is correct. Your Aadhaar name is usually the one to keep, because banks and PAN follow it. (member, about 1 day, at Your own documents)
- 2.File a Joint Declaration with your employer to correct the name held by EPFO. Name changes are made through the employer's login, not by a member alone. (member, about 3 days, at Employer HR / EPFO Unified Member Portal)
- 3.Employer digitally signs the Joint Declaration and forwards it to the Regional Office with supporting Aadhaar proof. (employer, about 7 days, at Employer EPFO login)
- 4.Regional Office approves the correction. Only after the correction shows on the member portal should the claim be refiled. (EPFO, about 15 days, at EPFO Regional Office)
If nothing moves
The twenty-day settlement commitment restarts each time a desk returns the file, so it can be exceeded indefinitely without ever being formally breached. The only period that binds anybody is an RTI reply under section 7(1) of the Right to Information Act 2005: thirty days, after which silence is a deemed refusal and a penalty of ₹250 a day, up to ₹25,000, can fall on the Public Information Officer personally.
Produced by an independent prototype of a provident fund member portal. Not an official EPFO document and not legal advice. Every figure here is invented for demonstration.